POS & commerce
Record every sale without payment hardware, or take cards online. Cash, card, EFT, crypto, and store credit all accounted for.
Overview
POS & commerce is how money moves through your club. Ring up a sale on any device, accept the payment method your members actually use, and know every rand is attributed to the right product, cashier, and channel.
You do not need a separate till system. Manual POS handles in-person sales; Stripe handles online cards; member wallets and gift cards keep prepaid value honest. Everything posts to the same catalog and inventory your team already manages.
How it works
Ringing up a sale
Staff opens manual POS
The cashier selects products from your catalog — search by name, scan a barcode, or tap favourites. Line items appear with sell price and quantity.
Identify the member (optional)
Scan a membership QR or search by name to attach the order to a member. Tier discounts, wallet balance, and loyalty points apply automatically when configured.
Apply discounts and confirm total
Add line or order discounts; the system calculates the final total. Staff see exactly what the member owes before taking payment.
Take payment and close
Select cash, card, EFT, crypto, or wallet. The order posts, inventory decrements, and revenue is recognised — attributed to the cashier who rang it up.
Member wallet checkout
Member has prepaid balance
Store credit or top-ups sit in the member's wallet. Balance is visible at checkout when the member is identified.
Apply wallet against the order
The cashier applies wallet funds — full or partial — against the total. Any remainder is collected via another payment method.
Ledger updates both sides
The wallet debits and the order records the payment split. You can audit every wallet movement without a separate spreadsheet.
Online payments via Stripe
Member places an order online
Through the app or web, a member selects products and proceeds to checkout. Stripe handles card capture securely — no card data touches your servers.
Payment confirms and order posts
On successful payment, the order moves to fulfilled status and revenue is recognised. Failed or abandoned checkouts do not inflate your sales numbers.
Same catalog, same reporting
Online orders use the same product catalog and stock rules as in-person POS. Analytics shows channel mix so you know where revenue comes from.
Gift card lifecycle
Sell a gift card
A cashier or online buyer purchases a gift card at a chosen value. The liability sits on your books until redemption.
Redeem at checkout
The recipient applies the gift card code or balance at POS. The order total reduces by the redeemed amount; remaining balance stays on the card.
Track breakage
Unredeemed balance is visible in reporting. Breakage — cards never fully spent — becomes a line item you can forecast, not a mystery in a drawer.
Capabilities
- Manual POS — cash / card / EFT / crypto / wallet — Ring up sales on any device without dedicated hardware. Record the payment method on each order for accurate channel reporting.
- Cashier attribution per order — Every sale ties to the staff member who created it. Reconcile shifts, coach underperformers, and recognise top cashiers with real data.
- Discounts & automatic totals — Line-item and order-level discounts with automatic total calculation. Staff confirm the final amount; the system does the maths.
- Member wallet & store credit — Prepaid balance and store credit live on the member profile. Apply at checkout with a full audit trail of credits and debits.
- Stripe online payments — Card payments for app and web orders via Stripe. Online sales reconcile with in-person POS in one revenue picture.
- Gift cards — buy, redeem, track breakage — Sell, redeem, and monitor outstanding gift card liability. Know what is still on the books versus what converted to revenue.
- Product catalog with cost price — Central catalog with sell price and cost price. POS and inventory share the same products so stock and margin stay aligned.
Operator tips
Frequently asked questions
Common questions about pos & commerce.
Ready to launch your club?
Start a free trial or talk to us about onboarding your members, staff, and inventory.